What is HRIS?

An HRIS, or Human Resources Information System, is a software package designed to manage an organization's employee data. It is a comprehensive tool that integrates basic functionalities for Human Resources Management (HRM). This multifaceted system, also known as HRIS software, HRIS system, or HRMS, serves as a central repository for data related to recruitment, demographic information, learning management, compensation and benefits, succession planning, and exit interviews. It is a cornerstone for organizations to manage their Human Capital efficiently.

The system can be deployed on a company's own technical infrastructure or operated through cloud-based solutions, offering flexibility to meet diverse organizational needs. HRIS systems are pivotal for compliance, securely storing sensitive data and allowing for quick access when necessary. By centralizing data in a single system, HRIS saves time and reduces complexity compared to traditional methods like Excel, especially as organizations grow in size and employee management becomes more demanding.

HRIS systems are categorized based on their capabilities. Basic systems are tailored for small businesses and cover essential HR tasks, while advanced HRIS systems offer a broader range of HR functions and are better suited for large organizations. These systems support various HR activities, including Applicant Tracking Systems (ATS), payroll processing, benefits administration, time and attendance tracking, training modules, performance management, succession planning, and employee self-service portals. The end users of these systems span across employees, managers, and HR professionals who utilize the data and functionalities to make informed decisions and streamline HR processes.

HRIS Plugins for Excel

HR Software Comparison Template

The HR software comparison template is an invaluable Excel template for HR professionals. It allows for the comparison of various HR software options, providing an analysis of the specific functionalities offered by each program. This template aids in making straightforward comparisons between different HR software options, calculating what percentage of the functionalities required by an HR department are met by each software. Additionally, it generates graphs to provide a visual overview of the comparisons.

Excel Plugins for Human Resources

Excel serves as a robust day-to-day tracking and reporting tool for human resources. It is recognized for being faster and more cost-effective than many IT solutions. Excel's versatility is evident in its ability to store, compare, and compute dates and times with sixteen standard date formats and custom formatting rules. Functions such as DATEDIF, DAYS360, YEARFRAC, and NETWORKDAYS are utilized to calculate date differences, while pivot tables are employed for creating dynamic summary reports, including those used in people analytics.

Integrating HR Software with Excel

Excel is adept at importing and analyzing HR data, simplifying the process of integrating data from various HR systems. It can format this data effectively and present it in charts and graphs for better visualization and understanding. Workplace Analytics leverages aggregated results from MyAnalytics to assess team productivity while ensuring employee information remains private. MyAnalytics provides insights into how employees allocate their time, also prioritizing privacy. Power BI enhances the delivery of HR insights with interactive visuals that enable stakeholders to easily comprehend HR data.

Common Use Cases

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  Use case 1: Generating QR codes for employee identification or document tracking using the QR4Office plugin
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  Use case 2: Analyzing employee feedback or survey responses with the MeaningCloud Text Analytics plugin
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  Use case 3: Streamlining the onboarding and offboarding process with the Employee Onboarding Tool plugin
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  Use case 4: Aligning employee performance with organizational goals using the Performance Management 365 plugin
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  Use case 5: Managing leave requests and tracking employee absences with the Leave Tracker plugin

Frequently Asked Questions

What functionalities does the HRIS plugin for Excel provide for HR teams?

The HRIS plugin for Excel allows HR teams to import and analyze data from multiple HR systems, includes formatting options, charts, and graphs to filter data, and assists in understanding variables for presentations.

How can HR teams present insights from the analyzed data?

HR teams can present insights from the analyzed data using Power BI, which provides an interactive dashboard for stakeholders.

What is MyAnalytics and how does it help employees?

MyAnalytics is a feature that helps employees learn about their productivity by showing them their own data privately.

How does Workplace Analytics support managers?

Managers can use Workplace Analytics to get an aggregated view of team productivity while keeping individual data private and can identify if teams spend too much time in meetings or emails.

Can new processes be implemented to improve productivity based on Workplace Analytics?

Yes, new processes can be set up to improve productivity based on insights from Workplace Analytics.