Office 365 Active User List

The Office 365 Active User List is a comprehensive software tool that is part of the Microsoft 365 Reports dashboard. This tool provides an essential service for administrators by offering an overview of activity across various products within an organization. It is designed to assist in identifying how many product licenses are actively being used by individuals and determining the degree to which products are utilized.

As a type of data, the Active Users report is accessible from the admin center and is important for monitoring and analyzing user engagement with the Office 365 suite. It allows administrators to pinpoint which users may require more training or information, thereby optimizing the productivity and efficiency of the workforce. The report is also instrumental in recognizing trends over specific time frames, such as the last 7, 30, 90, or 180 days, and it is color-coded by license type for ease of understanding.

Moreover, the Office 365 Active User List service can be tailored to specific needs through filtering by activity type and service. Its functionality is further enhanced by the ability to export the data to an Excel .csv file, allowing for in-depth analysis outside of the dashboard environment. This makes the Active User List a vital tool for administrators in managing Office 365 product licenses and user activity within their organization.

How to Export Office 365 Active User List to a CSV File

Exporting Without PowerShell

You can export user data from Office 365 directly from the admin account online, without the need for PowerShell or any scripting. This method is a significant time saver for administrators. To begin, log in to the admin account. Navigate to the Office 365 admin center by clicking "Admin". Once there, proceed to the Exchange admin center by clicking "Exchange". In the Exchange admin center, select "Recipients" to view your Office 365 users. From this point, you can export the user data to a CSV file by following the provided options. After the export is complete, you can open the CSV file in Excel. If necessary, you are also able to print the file directly from Excel.

Using a Tutorial

If you require additional guidance, you can refer to a tutorial written by Chuck Layton, published on June 30, 2014. This tutorial provides step-by-step instructions on how to export an Office 365 user list without using PowerShell. It specifically details how the export process can be completed through the Office 365 admin account online, highlighting the transition from the previous necessity of using PowerShell to a more streamlined, non-scripting method.

Import Office 365 Active User List with Sourcetable

For those looking to streamline their data management tasks, Sourcetable offers a powerful alternative to the traditional method of exporting Office 365 Active User Lists to CSV files. By using Sourcetable, you can bypass the cumbersome process of exporting and importing data, directly syncing your live Office 365 user data into an intuitive spreadsheet interface. This approach not only saves time but also ensures that your data is consistently up-to-date, enhancing the accuracy of your business intelligence efforts.

Moreover, Sourcetable excels in automation. Unlike the manual process of handling CSV files, Sourcetable can automatically pull in data from various sources, including Office 365. This capability allows you to focus on analyzing your data rather than worrying about data entry. The platform's seamless integration with multiple apps and databases transforms the way you interact with your data, offering a unified view that simplifies complex business intelligence tasks.

Common Use Cases

• O

  
  Use case 1: Performing trend analysis by viewing the Active Users report over selected periods such as the last 7, 30, 90, or 180 days
• O

  
  Use case 2: Conducting further analysis by using simple sorting and filtering on the .csv file for daily active users by product or daily activity count
• O

  
  Use case 3: Managing and storing distribution group membership data more efficiently by exporting to a CSV file
• O

  
  Use case 4: Automating emails to distribution groups using macros or custom scripts applied to the exported CSV data
• O

  
  Use case 5: Saving time by exporting all Office 365 users directly from the admin account online without scripting

Frequently Asked Questions

Can I export Office 365 Active User List to CSV without using Powershell?

Yes, you can now export Office 365 users to CSV without using Powershell directly from the admin account.

Is it possible to export the members of an Office 365 group using the export command?

No, the export command only exports the email address of the group, not the individual group members.

How do I export Office 365 Active User List to CSV?

Use the export command available from the admin account to export user data to a file named 'ExportData.csv'.

Can the 'ExportData.csv' file be opened and printed?

Yes, the 'ExportData.csv' file can be opened in Microsoft Excel and printed after opening.

What are the advantages of the new method of exporting user data over using Powershell?

The new method is a big time saver as it does not require Powershell and can be done directly from the admin account online.