What is Office 365 Contacts?

Office 365 Contacts is a feature integrated within Outlook.com that functions as a comprehensive tool for managing contact information. This feature allows users to efficiently handle their contacts and contact lists, which are essential for communication and organization within the service.

As a software tool, Office 365 Contacts offers the capability to create new contacts from scratch, add contacts directly from email messages, and edit existing contact details. Users can also organize contacts into lists, commonly known as distribution lists, which are particularly useful for sending emails to groups.

The service aspect of Office 365 Contacts is evident through its accessibility via the People page in Outlook.com. Here, users can perform various actions such as creating, finding, and editing contacts, as well as managing how these contacts are displayed and sorted. The service's user-friendly interface streamlines the process of maintaining an up-to-date and organized list of contacts, all of which require an email address to be included in Office 365 Contacts.

How to Export Office 365 Contacts to a CSV File

Exporting from Outlook for Windows

To export contacts from Outlook for Windows, first determine which version of Outlook you are using by checking for the "File" option on the ribbon. If the "File" option is present, you are using the classic version; if not, refer to the steps for the "New Outlook". Begin by selecting the "People" option on the left navigation bar to view your contacts. Choose the appropriate "Contacts from this folder" option for the contacts you wish to export. Click on "Export" to save your contacts to a CSV file, which will be stored in the Downloads folder. To ensure the contacts have been correctly exported, you can open the CSV file with Excel. Once you've exported the contacts, you can remove the account from Outlook if necessary.

Step-by-Step Guide for Exporting Contacts

To export your Office 365 contacts to a CSV file through a step-by-step guide, start by navigating to the People tab in Outlook for Windows. You can right-click on People and select "Pin" to keep it accessible in the left navigation bar. On the Home tab, select "Manage contacts" and then click on "Export Contacts". After choosing the relevant option under "Contacts from this folder", click on "Export". The contacts will be saved to a CSV file in the Downloads folder. Open the file with Excel to verify that all contacts have been exported and edit if needed. If you exported using a friend's computer, remember to remove your account from their Outlook afterward. You can now import the CSV file to another computer with Outlook for Windows or to another email service.

Import Office 365 Contacts Directly with Sourcetable

Streamline your contact management by utilizing Sourcetable to import your Office 365 Contacts directly into a dynamic spreadsheet. With Sourcetable's powerful syncing capabilities, you can say goodbye to the cumbersome process of exporting contacts to a CSV file and then importing them into another spreadsheet program. Sourcetable simplifies this by pulling live data from a multitude of apps, including Office 365, ensuring that your spreadsheet contains the most up-to-date information without manual intervention.

By choosing Sourcetable, you're not only opting for efficiency but also for a robust platform that is perfect for both automation and business intelligence. Its intuitive spreadsheet interface allows for easy querying and manipulation of data, making it an excellent choice for those who seek to optimize their workflow and make informed decisions based on real-time data. Embrace the simplicity and power of Sourcetable for your contact management needs and transform the way you handle your data.

Common Use Cases

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  Importing contacts into another email client
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  Managing and organizing contacts in Excel
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  Bulk-editing contacts for re-import into Outlook
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  Migrating contacts to a different account, computer, or device
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  Backing up contacts for safekeeping

Frequently Asked Questions

Can I export my Office 365 contacts to a CSV file?

Yes, you can export your contacts from Outlook for Windows to a CSV file by selecting People from the left navigation bar, then choosing Export Contacts from the Home tab.

How can I use the CSV file after exporting my Office 365 contacts?

You can use the CSV file to import your contacts to another email account or update the information in the file using Excel.

What should I do if I can't find People in the left navigation bar in Outlook?

If People is not in the left navigation bar, select More apps then People to add it, then right-click and select Pin to keep it in the left navigation bar.

Where will my Office 365 contacts be saved after exporting to a CSV file?

The CSV file will be saved to your Downloads folder, or to the location you specify when prompted to Browse and name the file during the export process.

How can I ensure that all my contacts are correctly exported to the CSV file?

After exporting, you can open the new .csv file in Excel to verify that your contacts are there and update any information if necessary.