How to Export a Notion Database to Excel

Exporting from Desktop or Mobile App

To export a Notion database to Excel, start by opening the database in either the desktop or mobile app. Click on the ••• icon at the top right of the page and select Export. In the export options, choose Markdown & CSV to obtain your database in a format compatible with Excel. If your database contains subpages and you wish to include them, ensure you select the option to include subpages. After clicking Export, save the resulting zip file to your hard drive.

Opening the CSV File in Excel

Once you have exported the Notion database as a CSV file, locate the zip file on your hard drive and extract it. Open Excel, Numbers, or any other compatible spreadsheet program, and import the CSV file to view and manipulate your database in Excel.

Considerations for Full Page Databases

For full page databases with subpages, the export will generate a CSV file along with a Markdown file for each subpage. These additional files provide comprehensive data extraction from your Notion database to Excel.

Additional Information

Remember that while exporting a database as a CSV file is straightforward, the export functionality may be disabled if you are on an Enterprise plan. Furthermore, for large files, the export process may trigger an email with a download link instead of an immediate download.

Frequently Asked Questions

Can I export a Notion database directly to Excel?

Notion's CSV files cannot be opened in Excel as the CSV files only contain meaningless characters.

How do I export my Notion database for use in Excel?

You can export any Notion page or database to CSV, which is useful for backing up data. However, due to limitations, these CSV files cannot be directly used in Excel as they may contain meaningless characters.

Can I export my entire Notion workspace to CSV?

You must be using Notion in a browser to export your entire workspace, and you must be a workspace admin to perform this action.

What are the steps to export a Notion page to PDF?

To export a Notion page to PDF, click or tap the ••• icon in the upper right corner of the page, choose Export, and then select PDF from the dropdown menu.

Common Use Cases

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  Exporting task management data from Notion to Excel for advanced data analysis
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  Migrating client contact information from a Notion database to Excel for integration with other business tools
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  Backing up project timelines and milestones from Notion into Excel spreadsheets
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  Generating custom reports by exporting financial data from Notion to Excel
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  Transferring inventory lists from Notion into Excel for supply chain management

Sourcetable: A Superior Notion-to-Excel Alternative

For businesses seeking efficient data management, Sourcetable emerges as a robust alternative to exporting Notion databases to Excel. It centralizes disparate data streams into a singular spreadsheet interface, enhancing real-time data accessibility and manipulation.

Unlike traditional Excel exports, Sourcetable enables dynamic querying across multiple data sources. Users benefit from a spreadsheet experience that is both familiar and powerful, tailored for modern data-driven workflows.

With Sourcetable, the limitations of static Excel sheets are transcended, offering a seamless bridge between database complexity and spreadsheet simplicity. This positions Sourcetable as an essential tool for agile data analysis and decision-making.