Reasons to Integrate Alchemer with Google Sheets

• Automates workflows, reducing the need for manual data entry and streamlining processes.
• Creates new rows in Google Sheets automatically for each new survey response, ensuring real-time data capture.
• Allows for the creation of multiple rows in Google Sheets for extensive survey responses.
• Updates existing rows in Google Sheets with new survey responses to keep data current and accurate.
• Through Zapier, enables end-to-end automation of business processes such as lead management and team efficiency tools.

Setting Up Alchemer and Google Sheets Integration

To establish a successful integration between Alchemer and Google Sheets, certain prerequisites and steps must be followed. This integration is designed to push survey response data in real time to a Google Spreadsheet, ensuring up-to-date data collection and analysis. Below is a list of requirements and steps that you need to undertake to set up this integration.

1. Verify your license level to confirm access to the Google Sheets integration, as integrations are available based on your license.
2. Navigate to the "Integrations & Add-ons" page within your Alchemer account to view available integrations.
3. Locate the Google Sheets integration and click the "Configure" button that appears next to it.
4. If you do not have access to the integration, consider upgrading your license to gain access to Google Sheets and other integrations.
5. For Enterprise Package account holders, contact your account manager to purchase enterprise-level integrations if they are not already included in your package.
6. Read through the configuration instructions by clicking the "Learn More" button to understand how to properly map your survey data to the Google Spreadsheet.
7. Ensure that the columns in the Google Spreadsheet are correctly named without numeric values at the beginning or special characters to prevent potential issues.
8. Map each checkbox question answer to its own column in the spreadsheet for proper data organization.

Integrating Alchemer with Google Sheets

Alchemer's integration with Google Sheets provides a robust solution for pushing survey response data directly into a Google Spreadsheet. This integration facilitates the real-time transfer of data, ensuring that your spreadsheet remains up-to-date with the latest survey responses. Utilizing the secure Google Sheets API, this connection supports a variety of question types and can work with multiple actions within the same survey. However, there are several considerations and steps to follow in order to establish and maintain an effective integration.

Setting Up the Google Sheets Integration

To begin the integration process, users must first ensure that their survey columns are correctly set up in Google Sheets. It is critical to note that the integration does not create new columns in the spreadsheet; it only updates columns that already exist. Therefore, users should establish the necessary columns in their Google Spreadsheet before activating the integration. Additionally, each checkbox question answer must be mapped to its own column, and users should avoid beginning column headers with numeric values or including special characters to prevent issues.

Mapping Data and Handling Special Considerations

During the integration setup, it is important to map survey data to the corresponding columns in the Google Spreadsheet. Hidden Values and Quiz Scores can be included in the data push. Users must be aware that the integration does not pass special characters and punctuation in column headers and is limited to a maximum of 100 fields. A delay in data pushing might occur due to Google Sheets API limits, so users should plan accordingly for any time-sensitive data analysis.

Monitoring and Troubleshooting

After the integration is activated, it's crucial to monitor the data transfer to ensure that the survey responses are accurately reflected in the Google Spreadsheet. Users may experience issues if the column headers have numeric values at the beginning or contain special characters. Regular checks can help identify and resolve any discrepancies that may arise from Google Sheets API limits or other integration challenges.

Alternative to Integration: Using Sourcetable

For users seeking an alternative to direct integration, Sourcetable offers a solution that syncs live data from almost any app or database, including survey data from platforms like Alchemer. Sourcetable can serve as a versatile tool for those looking to streamline their data management and analysis processes without the direct use of an integration.

Common Use Cases

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  Real-time survey data collection and analysis
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  Collaborative data sharing with team members
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  Streamlined data management by updating existing spreadsheet columns
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  Secure data transfer using google sheets api with secure protocol
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  Organizing survey responses by mapping each multi-select answer to a specific column

Frequently Asked Questions

What protocol does the Google Sheets integration use for secure data transfer?

The Google Sheets integration uses the secure (SSL) protocol.

Is there a limit to the number of fields that can be passed to Google Sheets via the API?

Yes, the Google Sheets API limits the number of fields that can be passed to 100.

How should checkbox question answers be mapped for the Google Sheets integration?

Each checkbox question answer must be mapped to its own column.

Are there any restrictions on column headers when using the Google Sheets API?

Column headers in the Google Sheets API must not contain special characters or punctuation.

Can data pushes to Google Sheets be delayed and, if so, what might cause this?

Data may be delayed up to a couple of hours due to Google Sheets API throttling, which happens if the API detects a large amount of traffic.