How to Add Print Titles in Excel

Accessing Print Titles Feature

To add print titles in Excel, go to the Page Layout tab. Locate the Page Setup group where you will find the Print Titles feature.

Using Print Titles for Rows and Columns

Within the Page Setup dialog box, you can specify rows and columns to print on each page. Setting up print titles makes your document easier to read when printed.

Repeating Rows and Columns

Use the Print Titles feature to repeat specific rows at the top and columns at the left of each printed page. This is useful for keeping column labels like LastName, Sales, Country, and Quarter visible on each page.

Previewing Before Printing

Before finalizing your document, use the Print command on the File tab to preview your document. The print preview displays the labels that will appear on each page.

Common Use Cases

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  Printing multi-page spreadsheets with headings on every page
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  Creating print-ready financial reports with column titles visible on each page
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  Compiling data sets for academic research with row labels on each printed page
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  Generating inventory lists where item categories are repeated on every page for clarity
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  Producing attendee lists for events with table headers on all pages for easy reference

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