Convert State Names to Abbreviations in Excel

Using VLOOKUP Function

To convert U.S. full state names to their corresponding two-letter abbreviations in Excel, use the VLOOKUP function. First, ensure you have a table named "states" with two columns: the full state name and the 2-letter abbreviation. The full name should be in the first column. Use the formula =VLOOKUP(name,states,2,0) where "name" is the cell containing the full state name. This formula looks up the full state name in the "states" table and returns the matching abbreviation.

VLOOKUP Formula Example

For example, if you have the full state name in cell C5, use the formula =VLOOKUP(C5,states,2,0) to get the corresponding abbreviation. This VLOOKUP function will convert the full state name from cell C5 into its 2-letter code by referencing the "states" table.

Alternate Method: INDEX and MATCH

If you need a more flexible two-way lookup, use INDEX and MATCH instead of VLOOKUP. The formula =INDEX(INDEX(states,0,1),MATCH(A1,INDEX(states,0,2),0)) allows you to find the full state name when you start with a state abbreviation. By supplying zero for the row argument of INDEX, you can return the whole column, and supplying zero for the column argument will return the entire row.

Additional VLOOKUP Uses

Aside from state names, VLOOKUP can also map numeric error codes to human-readable names and convert various other types of values within Excel.

Common Use Cases

• 
  Streamlining data entry by using state abbreviations for addressing in mailing lists
• 
  Creating uniform datasets for easier comparison and analysis by standardizing state names to abbreviations
• 
  Enhancing visual clarity in reports and charts by using state abbreviations to save space
• 
  Facilitating the integration of datasets from different sources by converting state names to a common abbreviation format
• 
  Improving search and filter functions in Excel databases by using state abbreviations

Excel vs Sourcetable: Streamlining Data Analysis

Excel, a long-standing leader in spreadsheet software, offers robust tools for data analysis and visualization. Its familiar interface is favored by professionals for handling complex datasets and performing advanced calculations.

Sourcetable revolutionizes data management by aggregating multiple data sources into a single interface, simplifying data querying for users. Its integration capability is a key differentiator from Excel, offering a seamless data experience.

Excel's power lies in its wide array of functions and customization options, catering to a diverse user base. This flexibility, however, can introduce complexity for new users.

Sourcetable's AI copilot distinguishes it from Excel by providing user-friendly assistance in formula creation and template generation. This feature streamlines workflow, making data manipulation accessible to users of all skill levels.

While Excel requires manual setup for data integration, Sourcetable's automated data collection feature saves time and reduces manual errors. It caters to the growing need for efficient data centralization.

In the realm of user support, Sourcetable's chat-based AI help system offers real-time assistance, enhancing productivity. Excel's help resources are vast but may not match the immediacy of Sourcetable's AI guidance.