How to Copy Email Addresses from Excel to Outlook

Using CSV Files for Import

To transfer email contacts from Excel to Outlook, first save your Excel workbook as a CSV file by navigating to File > Save As. This file format is compatible with Outlook 2013, 2016, and the Outlook web app (OWA).

Importing to Outlook Desktop

In Outlook 2013 or 2016 for Windows, import the CSV file by selecting File > Open & Export > Import/Export. Ensure to map the CSV columns to the corresponding Outlook fields correctly.

Importing to Outlook.com

The process differs slightly for Outlook.com. Use the CSV file to import contacts directly through the web interface of the Outlook web app.

Using Bcc Field in OWA

You can copy and paste email addresses directly into the Bcc field in OWA for a quick transfer without importing contacts.

Mail Merge and YAMM

For bulk emailing, use the mail merge feature in Outlook or Yet Another Mail Merge (YAMM) to send emails and track them effectively.

Adjusting for Local Settings

Remember to adjust the list separator in the CSV file if your locale differs; for example, replace semicolons with commas for German settings before importing.

Common Use Cases

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  Use case 1: Streamlining the process of sending a mass email to a list of contacts for a marketing campaign
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  Use case 2: Quickly importing a client list into Outlook for a newly hired sales representative
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  Use case 3: Transferring contact information from a conference attendee spreadsheet to Outlook for follow-up communications
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  Use case 4: Updating an email distribution group by adding multiple new members at once from an Excel list
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  Use case 5: Migrating contact data from a legacy system exported into Excel to the Outlook address book in a company transition

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