How to Insert a New Line in an Excel Cell

Using CHAR Function on Mac

To add a new line in an Excel cell on a Mac, use the CHAR(10) function. This function inserts a line break, allowing multiple lines within a single cell. If CHAR(10) does not work, try CHAR(13) as an alternative.

Keyboard Shortcuts for Mac Excel 365

For Mac users with Excel 365, pressing Option + Enter should create a new line in a cell. Remember to enable text wrapping for the cell to display the line break properly.

Line Breaks When Copying from Websites

Excel may automatically insert a return into a cell when you copy text from a website. This preserves the line breaks from the original source.

Alternative Methods for Excel 365 on Windows

For Excel 365 users on Windows experiencing issues with Alt+Enter, try using the left Alt key in combination with Enter or Alt+Windows+Enter. If these shortcuts fail, use the onscreen keyboard to execute Alt+Enter for a new line.

Common Use Cases

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  Organizing detailed descriptions within a single cell without increasing column width
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  Creating multi-level lists within a cell for better readability
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  Separating different pieces of data, such as addresses, within a cell for clarity
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  Adding line breaks in lengthy text to improve cell content visualization
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  Formatting poems or song lyrics entered into a spreadsheet

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Sourcetable's AI-driven features, including its formula and templating aid, offer a distinct edge for users requiring advanced spreadsheet functionalities without extensive technical knowledge.