Highlight Entire Row in Excel with Conditional Formatting

Using Formulas for Conditional Formatting

To apply conditional formatting to an entire row based on a single cell's value, use a formula. For example, to format rows where the cell in column D equals "Shipped", use the formula =$D1="Shipped". This will highlight the entire row if the condition is met.

Applying to Specific Rows

Target specific rows by selecting a range before applying the format. For instance, to format rows 1 to 50 where column D has "Shipped", apply the formula =$D1="Shipped" to the range $1:$50.

Highlighting Based on Multiple Conditions

To highlight rows that meet multiple criteria, combine conditions in your formula. For example, to highlight rows where column I is blank and column E contains text, use =($I2="")*(LEN($E2)>0).

Identifying Unique Values

Highlight the first instance of unique values, such as dates in column A, using =COUNTIF($A$1:$A1,$A1)=1 to add a conditional format that distinguishes the first appearance of a date.

Highlighting Similar Entries

Use conditional formatting to visually group similar entries, like matching reference numbers, in a column. This makes it easier to spot patterns or duplicates at a glance.

Common Use Cases

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  Use case 1: Automatically highlight rows with overdue invoices to prioritize collections
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  Use case 2: Visually identify rows containing out-of-stock items in an inventory list
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  Use case 3: Emphasize rows with below-average sales figures for quick performance analysis
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  Use case 4: Flag rows with data entry errors for review and correction
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  Use case 5: Highlight employees who have met or exceeded their sales targets for the month

Excel vs. Sourcetable: A Feature-Rich Comparison

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