How to Insert Comma in Excel

Shortcut for Number Formatting

To format a number with commas, use the shortcut Ctrl + Shift + 1. This converts a value like 1000 to 1,000.00, adding commas and two decimal places.

Using Macros for Custom Shortcuts

Customize Excel by creating a macro that adds a comma with a shortcut key. Record a macro for the comma insertion and assign a shortcut for quick access.

ASAP Utilities Shortcuts

ASAP Utilities for Excel offers an extensive list of shortcuts, including methods to insert commas. Refer to their list at ASAP Utilities Excel Shortcuts for more information.

Inserting Commas with Formulas

Use the TEXT function to add a comma as a separator in sums and numbers. For sums, apply the formula =TEXT(SUM(range),"#,##0") to format with commas. For individual cells, use =TEXT(A1,"#,#") to insert a comma in a whole number.

Advanced Formatting with TEXT Function

For conditional formatting with commas, the formula =TEXT(A1,"[$$-en-US]#,##0") & "CR" adds a comma and appends "CR" if the value is less than 0, using an IF statement.

Common Use Cases

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  Separating first names from last names in a single column
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  Creating a CSV file from Excel data
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  Clarifying numerical figures, such as adding a comma for thousands
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  Formatting addresses that include city, state, and zip code
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  Organizing product attributes for e-commerce listings

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