How to Print Excel as PDF

Using Excel's Print Feature

To print Excel worksheets as a single PDF file, use the "Print Active Sheets" option. This bypasses Excel's default behavior of printing worksheets separately and avoids creating multiple PDF files. Selecting "Entire Workbook" in the "Save As" dialog allows saving all worksheets in one PDF.

Adjusting DPI Settings

Different DPI settings can lead to multiple PDF files. Set a uniform DPI value across all pages to consolidate worksheets into one file.

Employing a PDF Writer

PDF writers like CutePDF and Adobe might create separate files for each worksheet due to Excel's printing settings. Utilize the "Print Active Sheets" option or the Adobe Acrobat plugin to combine all worksheets into a single PDF.

Creating Macros

For individual PDF files named after each worksheet, create a macro in Excel. This automates the process of saving each sheet as a separate PDF.

Converting Excel to PDF

The Adobe Excel to PDF converter transforms XLSX and XLS files into PDFs while securing them with HTTPS and AES-256 encryption. Users must accept Adobe's terms and privacy policy to use the service.

Preserving Internal Links

When saving an Excel workbook as a PDF, ensure internal links remain functional. Adobe Acrobat DC and LibreOffice Calc can preserve these links in the PDF output.

Common Use Cases

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  Sharing a non-editable version of an Excel spreadsheet
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  Creating a hard copy of financial reports for archival purposes
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  Distributing Excel files in a universally accessible format
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  Ensuring the layout of an Excel document is preserved when viewed on different devices
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  Sending Excel data via email without worrying about compatibility issues

Excel vs. Sourcetable: Streamlining Data Management

Excel, a long-standing leader in spreadsheet software, is challenged by Sourcetable, which revolutionizes data integration across multiple sources. Sourcetable's unique selling proposition is its ability to consolidate disparate data for seamless querying within a familiar spreadsheet interface.

Unlike Excel, Sourcetable enhances user experience with an AI copilot. This feature assists users in formulating complex queries, generating templates, and more, all through an intuitive chat interface. This AI integration in Sourcetable streamlines workflow, reducing the time spent on formula creation and data analysis.

Sourcetable's AI copilot positions it as a forward-thinking alternative to Excel, appealing to users seeking efficiency in data manipulation and decision-making processes. As data sources proliferate, Sourcetable's ability to simplify and centralize data management becomes increasingly valuable.