How to Save As in Excel on Mac

Save to Your Computer or External Drive

To save an Excel file to your computer or an external hard disk or flash drive, choose a desired location after selecting 'Save As'. This allows for easy retrieval and backup.

Save to Online Services

Utilize OneDrive or SharePoint for saving Excel files online directly from Excel for Mac. This ensures accessibility from any device and facilitates file sharing.

Export to Different Formats

Exporting Excel files to different formats is possible and helps in maintaining compatibility for different users. For instance, saving as a webpage may alter the file's appearance.

Renaming and Changing File Formats

When saving, you have the option to rename the file and select a different format, such as '.xlsx' or '.csv', to meet your requirements.

Compatibility Mode and Conversion

Files created in earlier versions of Word or Excel open in compatibility mode on Word for Mac 2011. These can be converted to the latest format, changing '.doc' to '.docx', enabling full feature use.

Keyboard Shortcuts

For efficiency, use keyboard shortcuts specific to Microsoft 365 for Mac, Excel 2021, and PowerPoint 2021. Enable full keyboard access on Mac to utilize these shortcuts.

Community Support

For additional help, consult the Apple Support Community where step-by-step guidance for saving Excel files is provided.

Common Use Cases

• 
  Creating a backup of a current Excel workbook before making major changes
• 
  Saving an existing Excel document under a new name to prevent overwriting the original file
• 
  Exporting a copy of an Excel sheet for sharing while retaining the original file
• 
  Keeping different versions of a financial model to track changes over time
• 
  Saving a newly created Excel spreadsheet with specific naming conventions for organizational purposes

Excel vs. Sourcetable: A Modern Spreadsheet Comparison

Discover the essential differences between Excel and Sourcetable, two powerful tools for data management. Excel, a long-standing leader in spreadsheet software, is challenged by Sourcetable, which integrates data from multiple sources into one interface. This comparison highlights the unique features of each, guiding users in choosing the right tool for their data needs.

Excel's prowess lies in its familiar interface and robust functionality. As a versatile tool, it caters to a wide range of data processing tasks. However, Sourcetable offers a modern twist with its ability to aggregate data from various sources seamlessly, a feature absent in traditional Excel spreadsheets. This positions Sourcetable as a more efficient solution for handling diverse datasets in one place.

The AI copilot in Sourcetable sets it apart, providing an intuitive chat interface to assist users. This AI-driven support simplifies formula creation and template design, a contrast to Excel's manual approach. The AI copilot in Sourcetable can significantly reduce the learning curve for new users, making complex tasks more accessible.

In an era where data comes from countless sources, Sourcetable's integration capabilities offer a competitive edge. Users who need to consolidate and query data from multiple platforms will find Sourcetable's spreadsheet-like interface innovative and time-saving. Meanwhile, Excel remains a powerhouse for traditional spreadsheet tasks, with a vast array of tools for users who prefer manual control over their data.

Choosing between Excel and Sourcetable depends on the user's specific requirements. Those valuing data integration from multiple sources and AI assistance may lean towards Sourcetable. In contrast, users who prioritize a familiar environment with extensive manual control may find Excel to be the superior choice.