Reasons to Integrate Qualtrics with Google Sheets

• Automation of workflows is enabled through Qualtrics' integration with Google Sheets.
• Survey responses can be automatically added as new rows to a Google Sheet, streamlining data collection.
• Data lookup is facilitated in an existing Google Sheet, enhancing data accessibility.
• Survey data can be seamlessly added to a Google Sheet using piped text for dynamic insertion.
• The integration supports the use of almost all Google Sheets formulas, broadening analytical capabilities.
• Incompatible formulas are identified with an apostrophe, preventing errors in data processing.
• Data can be imported from Google Drive into Qualtrics using the Extract Data task, centralizing data management.
• The imported data enables automatic addition of XM Directory users, employees, or CX Dashboard users, reducing manual entry.

Setting Up Integration Between Qualtrics and Google Sheets

To integrate Qualtrics with Google Sheets, you will need to set up a Google Sheets task within Qualtrics. This task will enable you to add new survey responses to a Google Sheet or look up data within an existing sheet. Before starting the integration process, ensure that you have a Google Drive account connected, the Google Sheet already exists without duplicate column names, and it has not been edited after connecting to Qualtrics extensions. Follow these steps to complete the setup:

1. Create a Google Sheets task by accessing the Workflows tab of your project in Qualtrics.
2. Click the plus sign ( + ) and then select Task.
3. Choose Google Sheets from the list of available tasks.
4. Decide whether you want to Add a row to a Google Sheet or Look up data in a Google Sheet.
5. For adding a row, select "Add a row to a Google Sheet," click Next, and then configure the task by choosing the Google account, the specific Google Sheet file, and the sheet within it.
6. To look up data, select "Look up data in a Google Sheet," click Next, and configure the search parameters within the chosen Google Sheet.
7. If you need to import data into Qualtrics, use the Extract Data from Google Drive task and schedule it as required or perform a one-time import.
8. Once all configurations are in place, save the task to complete the integration setup.

Integrating Qualtrics with Google Sheets

There are several methods to integrate Qualtrics with Google Sheets, each designed to streamline workflows and enhance data management. These integrations allow users to automate the process of adding new survey responses to Google Sheets, look up data within existing sheets, and even build custom extensions using the Qualtrics API. Below, we explore the different ways to establish this connection, ensuring that users can effectively utilize their insights and maintain efficient data processes.

Using the Google Sheets Task

The Google Sheets task in Qualtrics is a powerful tool for automating workflows. It enables new survey responses to be added automatically as new rows in a Google Sheet. To prevent errors and extended wait times, it is recommended to use a Google Sheet with less than 1 million cells. Moreover, this task can look up information in an existing sheet, but remember not to use quotes in column names for optimal functionality.

Setting Up Scheduled Imports

While Qualtrics does not recommend using a scheduled workflow with the Google Sheets task, you can still import data from Google Drive into Qualtrics on a scheduled basis or as a one-time action. This data can be utilized to add users to XM Directory, employees, or CX Dashboard users, enhancing the way you manage and action your Qualtrics insights.

Building Custom Extensions with Qualtrics API

For a more tailored experience, you can leverage the Qualtrics API to create custom extensions. This allows for a seamless integration with your existing products and can be designed to meet specific needs, getting the most out of your Qualtrics data. Custom extensions enable a deeper integration that goes beyond the out-of-the-box solutions provided by Qualtrics.

Alternative Method: Using Sourcetable

As an alternative to direct integration, Sourcetable offers a way to synchronize your live data from almost any app or database, including Qualtrics. This can be an efficient solution for those seeking to combine and analyze data across various platforms without the need for complex integration setups.

Common Use Cases

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  Adding new survey responses as new rows to a google sheet
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  Looking up data in an existing google sheet for use in subsequent tasks
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  Importing data to add xm directory users
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  Importing data to add employees
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  Importing data to add cx dashboard users

Frequently Asked Questions

How do I add new survey responses to a Google Sheet using Qualtrics?

Use the Google Sheets task in Qualtrics workflows to automatically add new survey responses as new rows to a connected Google Sheet.

Can I look up data in an existing Google Sheet with Qualtrics?

Yes, the Google Sheets task allows you to look up data in an existing Google Sheet.

Are survey retakes handled differently when integrating Qualtrics with Google Sheets?

Survey retakes are treated as unique new responses and are added as new rows in the Google Sheet.

What happens if I edit previously collected data in Qualtrics?

Edits made to previously collected data in Qualtrics are not reflected in Google Sheets.

Is there a limit to the amount of data that can be used with the Google Sheets task?

Qualtrics recommends using a Google Sheet that contains less than 1 million cells of data to ensure optimal performance.