Printing a Range in Excel

Set Print Area

To print a specific range in Excel, you can set the print area. Select the cells you want to print, navigate to the Page Layout tab, and click on Print Area > Set Print Area. This action defines the selected cells as the print area and prepares them for printing.

Print Selection Option

Alternatively, use the Print Selection feature for a one-time print job. Highlight the desired cells, go to the File menu, choose Print, and select Print Selection from the settings. This method prints only your selected range.

Print Titles for Repeated Ranges

For repeating print jobs, the Print Titles option under the Page Layout menu allows you to enter a specific cell range to print regularly. This saves the need to select cells each time you print.

Printing with VBA

If you need to print ranges across multiple sheets or automate the print area setup, use VBA macros to define and print the desired range efficiently.

Print Fixed Lines per Page

For printing a constant number of lines per page on a worksheet with a fixed number of columns but dynamic row changes, you may need to incorporate VBA to adjust the print area dynamically before printing.

Common Use Cases

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  Generating a hard copy of a specific data subset for a meeting
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  Creating printouts of weekly sales figures for a bulletin board display
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  Printing a selection of employee contact information for an office directory
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  Producing printed records of a monthly expense report for accounting reconciliation
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  Compiling a physical list of inventory items from a larger database for stock-taking purposes

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