How to Swap Lines in Excel

Using the Mouse

To quickly swap rows in Excel, use the mouse method. Click and drag the row to a new location. It's the fastest way to move a single row.

Custom Sort Command

For rearranging all rows, utilize the custom sort command. This method is optimal for a complete reorganization of your data.

Using the CTRL Key

The CTRL key method allows for rapid movement of rows. Select the row and press CTRL to swiftly move it to the desired location.

Dragging with Shift Key

The Shift key method enables you to drag and drop rows to new positions without overwriting existing data.

Insert and Cut Method

Insert a blank row, cut the desired row, paste it into the new location, and delete the original row. This is the first method for moving rows in Excel.

Using Word for Reordering

Copy the rows into Microsoft Word, use Shift+Alt+Up/Down Arrow to move them, then paste back into Excel. This method is less efficient than using Excel or macros.

Macros for Moving Rows

Macros can be employed for moving rows up and down efficiently, similar to Sublime Text's Swap Line feature.

Handling Multiple Rows

To move multiple rows, select the rows you wish to move. Only adjacent rows can be rearranged at once.

Pop-up Warning

Be aware that Excel may show a pop-up warning when moving and replacing rows or columns to prevent accidental data loss.

Common Use Cases

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  Reordering a list of items to prioritize tasks
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  Organizing a schedule by moving time slots
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  Correcting the sequence of steps in a process
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  Updating a ranking after new data is entered
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  Aligning financial records for chronological reporting

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