How to Rearrange Rows in Excel

Using Keyboard Shortcuts

Excel allows the rearrangement of rows and columns swiftly with keyboard shortcuts. To move contiguous rows or columns, hold the Shift key and use the drag-and-drop method. This shortcut ensures that the operation only affects selected cells without impacting other data in the worksheet.

Contiguous Selections

When using the shortcut, it's essential that the rows or columns you intend to move are contiguous. This method does not support moving non-adjacent rows or columns in a single action.

Complete Rows and Columns

The shortcut enables moving entire rows or columns. Select the row or column headers to move the entire row or column. This is a fast way to rearrange larger sections of your data efficiently.

Partial Row or Column Moves

If you need to move only certain cells within a row, you can do so using the same shortcut. Select the cells you wish to move, hold the Shift key, and drag to the new location.

Compatibility

This shortcut method works in desktop versions of Excel. However, it is not supported in Excel online. Additionally, be aware that on a Mac, holding the option key will duplicate the selected cells instead of moving them.

Common Use Cases

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  Sorting data to make it easier to analyze
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  Organizing a list of names in alphabetical order
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  Prioritizing tasks or items based on importance or urgency
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  Grouping similar data together to improve readability
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  Reordering financial records for chronological reporting

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